INTELLIGENT REAL-TIME GUIDANCE
Catch Every Detail.
While It Still Matters.
Real-time validation and intelligent follow-up questions ensure complete, accurate documentation at the point of care. Never submit an incomplete or contradictory report again.
Documentation Accuracy at the Speed of Care
Get it right the first time, every time.
The best time to ensure documentation accuracy is when details are fresh in your provider's mind. CareSwift's Real-Time Guidance transforms how EMTs and paramedics complete reports by intelligently identifying missing information and validating entries as they're made—not hours later during QA review.
Our system analyzes documentation in real-time, prompting for missing elements with context-specific questions and purpose-built input methods. This isn't about generating content—it's about ensuring your providers capture every critical detail accurately while maintaining complete control over their clinical documentation.
Intelligent Guidance That Improves Every Report
- Critical
Trauma - MVA
High-speed collision
Did you apply spinal motion restriction and what was it?
Required for MVA trauma documentation
Direction of impact?
Frontal • Lateral • Rear • Rollover
Questions adapted for: Trauma • High Acuity • Adult Patient
Context-Aware Follow-Up Questions
Missing critical details? The system asks targeted questions based on the specific call type and patient condition. Trauma patient? Prompts for mechanism of injury details. Cardiac event? Ensures complete vital sign trending. Every question designed to capture exactly what's needed.
Report #24-198573
!Issues DetectedDosage Outside Range
Morphine 50mg exceeds max dose (10mg)
Verify or correct dosage
?Clinical Inconsistency
BP: 80/40 with "Normal perfusion"
Review assessment findings
Protocol Verified
12-lead performed for chest pain
Validating as you type...
Live Validation & Error Prevention
Catch contradictions and errors as they happen. If documented vitals don't match the clinical presentation, get alerted immediately. Medication dosages outside normal ranges? Flagged in real-time. Fix issues while details are fresh, not during retrospective review.
Specialized Input Methods
GCS Score
Eye1234Verbal12345Motor123456Total: 12Medication Dose
Fentanyl75Recommended: 50-75 mcg
Given: 50 mcg ✓
Pain Scale
😊0😊2😊4😐6😐8😢10Moderate Pain
Injury Location
Right chest - laceration
Purpose-Built Input Components
Stop struggling with generic text fields. Need a Glasgow Coma Score? Use our specialized GCS selector. Documenting medication administration? Purpose-built dosage calculators. Providers can input values in seconds making data entry even easier and faster while maintaining accuracy.
Real-Time Intelligence Throughout Documentation
From initial dictation to final validation—ensuring accuracy at every step
1.Document Naturally
Providers dictate or enter their report as they normally would. No disruption to workflow, no forced structure. The system intelligently analyzes entries in the background, identifying gaps and potential issues without interrupting the documentation flow.
Natural Documentation Flow
Provider Level: ParamedicRecording...Voice Dictation ActiveLive Transcription
“Arrived on scene to find a 67-year-old male patient sitting on the couch, conscious and alert. Patient complaining of sudden onset chest pain that started approximately 45 minutes ago while watching television. Pain described as pressure-like, 8 out of 10 severity, radiating to left arm and jaw. Patient appears pale and diaphoretic...”Background Analysis
AnalyzingChief complaint identified: Chest painPain scale documented: 8/10Cardiac protocol indicators detectedAwaiting: Vital signs, cardiac historySystem analyzing documentation in real-time • No workflow interruption
2.Receive Targeted Prompts
Based on documented findings and call type, the system presents specific follow-up questions. Providers can answer directly through dictation to skip manual entry, with manual options for environments where voice isn't suitable. Each prompt adapts to context—pediatric calls differ from adult trauma, ensuring relevant capture.
Context-Specific Follow-Up
Call Type: Cardiac EmergencyDictate Answers to All Questions
Just speak naturally - AI understands context
Cardiac History
Associated Symptoms
OPQRST Assessment
45 minutes ago while watching televisionPressure-like, radiating to left arm and jawTip: For chest pain patients over 65, document presence or absence of atypical presentations
3.Use Optimized Input Methods
Answer follow-up questions during dictation or use purpose-built components when voice isn't an option. Visual pain scales, anatomical diagrams, validated scoring tools—all accessible through voice or manual input. Complex medical data captured instantly, no tedious text field translation required.
Specialized Input Components
Provider Level: ParamedicGlasgow Coma Scale (GCS)
Total GCS: --Medication Administration
Pain Assessment
No PainModerateWorst Pain4.Validate in Real-Time
As providers dictate or manually enter responses, the system validates against clinical logic and protocols. Issues surface immediately whether using voice or manual input. Providers can correct contradictions through speech or touch while details are fresh, eliminating post-call confusion and amendments.
Real-Time Validation
Provider Level: EMTValidating Entries in Real-TimeActiveClinical Contradiction Detected
Blood pressure documented as 80/50, but skin condition marked as “warm, dry, pink”
Suggestion: Verify skin findings - hypotensive patients typically present with cool, pale, or diaphoretic skin
Protocol Reminder
Patient meets criteria for sepsis alert based on documented vitals
Temp: 102.3°F (documented)HR: 118 (documented)BP: 80/50 (documented)Documentation Requirement
Hypotensive patient requires blood glucose documentation per agency protocol
Validation Summary1 Contradiction1 Protocol Alert1 Missing Field
Natural Documentation Flow
Provider Level: ParamedicLive Transcription
Background Analysis
System analyzing documentation in real-time • No workflow interruption
Context-Specific Follow-Up
Call Type: Cardiac EmergencyDictate Answers to All Questions
Just speak naturally - AI understands context
Cardiac History
Associated Symptoms
OPQRST Assessment
Tip: For chest pain patients over 65, document presence or absence of atypical presentations
Specialized Input Components
Provider Level: ParamedicGlasgow Coma Scale (GCS)
Medication Administration
Pain Assessment
Real-Time Validation
Provider Level: EMTClinical Contradiction Detected
Blood pressure documented as 80/50, but skin condition marked as “warm, dry, pink”
Suggestion: Verify skin findings - hypotensive patients typically present with cool, pale, or diaphoretic skin
Protocol Reminder
Patient meets criteria for sepsis alert based on documented vitals
Documentation Requirement
Hypotensive patient requires blood glucose documentation per agency protocol
Measurable Improvements in Documentation Quality
Agencies using real-time guidance see immediate impact on accuracy and efficiency
92%
Reduction in Amendments
Fewer post-submission corrections needed
3x
Faster QA Review
Clean reports require minimal review time
78%
Decrease in Contradictions
Clinical inconsistencies caught and corrected
45sec
Average Follow-Up Time
Quick targeted questions don't slow crews down
Why Real-Time Matters in EMS Documentation
The difference between catching errors now and finding them later
Fresh Memory Advantage - Providers can accurately recall and document details immediately, not hours later during station downtime.
Legal Protection - Contemporaneous, validated documentation provides stronger legal defense than amended reports.
Revenue Optimization - Complete documentation on first submission means faster billing and fewer denials.
Provider Satisfaction - Less rework, fewer amendments, and no late-night documentation fixes improve morale.
Stop Fixing Reports.
Start Getting Them
Right the First Time.
Experience how real-time guidance transforms documentation accuracy while maintaining provider efficiency. See a personalized demo with your protocols and requirements.
Schedule Your Demo Today
Experience how CareSwift can transform your EMS documentation and revenue recovery with our AI-powered platform.