Measure the Financial Impact of CareSwift
Ambulance services face significant financial pressure from two critical challenges: revenue leakage due to insurance claim denials and operational inefficiencies from time-consuming PCR documentation. These issues directly erode margins, constrain capacity, and limit growth potential.
CareSwift delivers quantifiable financial impact by addressing both challenges simultaneously. Our AI-powered documentation solution reduces claim denials by dramatically improving documentation quality and slashes PCR narrative writing time from 10-30 minutes to under 2 minutes. This translates into substantial revenue protection and operational efficiency gains that create measurable ROI.
Quantifiable Financial Benefits
75% Reduction in Claim Denials
Protect your revenue by decreasing denial rates from 8% to just 2%, eliminating documentation-related rejections and saving millions in lost reimbursements.
90% Time Savings on Documentation
Reduce PCR narrative writing from 10-30 minutes to under 2 minutes per call, recovering over 200 hours of productive time per provider annually.
Increased Operational Capacity
Turn saved time into additional transports, with the potential to handle one more call per unit per shift without adding resources or personnel.
Calculate Your CareSwift ROI
Select your agency size to see projected financial benefits based on our standard metrics: $600 average reimbursement per transport, 8% baseline denial rate reduced to 2%, and 15 minutes saved per report
Annual Denial Reduction Savings
Assuming 8% of revenue is lost due to documentation-related denials. CareSwift's AI guidance reduces this to just 2%.
75,000 transports × $600 × (8% - 2%)
Potential Revenue from Increased Capacity
By reducing documentation time from 17+ minutes to just 2 minutes, crews can handle more calls. This calculation assumes just one additional transport per unit per day.
1 additional transport ×25 units ×365 days × $600
Total Annual Financial Benefit
The combined impact of fewer insurance denials and increased transport capacity represents your agency's total potential financial benefit from implementing CareSwift.
$2,700,000 savings +$5,475,000 potential revenue
Value Generated Per Provider
$8,175,000 ÷300 providers
Time Saved Per Provider
Each provider saves approximately 15 minutes per PCR narrative.
15 minutes ×8 calls ×242 shifts per year ÷ 60
Note: These calculations are based on industry averages and can vary based on your specific payer mix, reimbursement rates, and operational patterns. Contact us for a customized ROI analysis for your agency.
Revenue Protection: Stop the Leakage
Claim denials represent a significant financial drain, with documentation deficiencies being a primary cause. CareSwift tackles this problem at the source by ensuring perfect documentation from the start.
- Medical Necessity Documentation - AI prompts capture the specific clinical details required by payers, particularly for non-emergency transports
- Proactive Error Prevention - Targeted questions ensure completeness and consistency, eliminating vague language and missing information
- Financial Impact - For a large EMS agency with 150,000 annual transports, reducing denial rates from 8% to 2% saves $5.4 million annually
- Beyond Direct Savings - Improved documentation reduces administrative costs of rework, appeals, and billing corrections, further enhancing profitability
Operational Efficiency: Time is Money
Documentation consumes a substantial portion of EMS provider time. By dramatically reducing this burden, CareSwift unlocks operational capacity that directly translates into revenue potential.
- Massive Time Recovery - Each provider saves over 200 hours annually on documentation, with narrative time reduced from 10-30 minutes to under 2 minutes
- Increased Transport Capacity - Units can handle approximately one additional transport per shift, creating substantial revenue opportunity without adding resources
- Financial Impact - For a large EMS agency with 125 units, the potential additional annual revenue exceeds $27 million from increased capacity
- Optimized Unit Hour Utilization - Improve UHU metrics by reducing unproductive documentation time and increasing the proportion of revenue-generating activities
Strategic Financial Advantage
CareSwift transforms your documentation from a cost center into a strategic financial lever, with rapid ROI and ongoing value:
- Total Annual Impact: Over $32 million in combined revenue protection and growth opportunity for a large agency with 1,000 providers
- Value Per Provider: Approximately $32,700 in annual financial benefit generated per provider
- Rapid Payback Period: Expected ROI within 60-90 days based on current customer results
- Competitive Advantage: Do more with existing resources while competitors struggle with staffing challenges and margin pressure
- Workforce Impact: Enhanced provider satisfaction by eliminating documentation frustration, supporting retention in a challenging labor market
Adopting CareSwift is more than implementing new software; it's a strategic investment in your agency‘s financial health, operational excellence, and sustainability.
Transform Your Documentation Process Today
Join the hundreds of EMTs already using CareSwift to create compliant PCRs in under 2 minutes. Reduce your documentation-related denials by up to 75% and reclaim over 200 hours per provider annually.
Schedule a personalized demo to see how our AI-guided system adapts to your specific protocols, captures every essential detail for medical necessity, and significantly improves your revenue cycle—all while letting your crews focus on what matters most: patient care.
